Human beings differ from other species on the planet in the respect that human beings are self-conscious. Another major point of difference is that human beings have some of the most intricate and developed methods of communication. Communication is essential for the survival of any race and it is fundamental not just for the survival but also for the continued existence. Communication can be defined as the process through which the members of any species or society share ideas, information, feelings, facts, and views with the other members of society. There can be many potential aims of a conversation. However, the most common aim is that it allows those members of the same species or society to reach a common or greater understanding. It is also the direct key to the function of management. This is why many researchers have been intrigued by the topic of communication. And in this academic writing piece, readers will be able to learn about the 8 stages of communication. Readers will also be able to learn about the importance of communication and its barriers.
An Introduction to Communication and its Types
Communication is a process through which an individual can communicate common ideas, views, thoughts, and other sorts of information pieces to other members of society. There are different types of communication and some of those different types of communications are:
- Formal Communication
This is the type of communication which takes place through various official channels within a formal body of the organization. Formal communication can take place both in writing or through oral forms. There are also two different types of formal communications. And those types are vertical communication and horizontal communication. As the name suggests, vertical communication is the type of communication which flows upwards to downwards or vice versa in a formal body of the organization. Similarly, the horizontal or lateral conversation takes place across various divisions.
- Informal Communication
This type of communication includes all sorts of communications which take place without the structure of a formal body of the organization. There are many experts who refer to this type of communication as having a ‘grapevine’ structure. This type of conversation is often distorted and takes place rapidly.
These are the different types of communications.
The 8 Stages of Communication
- The Sender
This is the first stage through which the transmission of information takes place. And during this stage, there is the sender whose main task is to generate the message and ensure that the message reaches the receiver through the process of transmission.
- Official Message
This is the second stage of the communication and this stage is just concerned with the message which needs to go through the processes of encoding, transmission, and reception.
The third stage of communication is encoding and during this stage, the message goes through the process of encoding by the sender. This means that the message is encoded symbolically in forms of words, pictures, gestures, or through other important means.
- The Transmission through Choice Channel and Medium
This stage refers to the manner in which the encoding of the information takes place. This can also be looked on as a stage which is concerned with the manner in which the information goes through the process of transmission. The medium of communication could be a post, telephone, fax, and many other means. It is important for the sender to choose an appropriate mean for proper reception to take place.
- Decoding and Understanding
Decoding is the process through which the receiver converts the message to understand the information which was intended to be communicated. And this stage of decoding and understanding always takes place after encoding. It is followed by the stage of reception.
- The Receiver and the Reception
The sixth stage is that of reception and during this stage, the receiver gets the message and tries to make proper sense of it. The receiver is also the last member which is involved in the chain of encoding, transfer of information, and reception.
- Response and Feedback
After the reception stage, the receiver sends across some sort of information which depicts that the information has been received and understood by the receiver. The stage of response and feedback is very important as it depicts whether the processes of encoding and reception have taken place properly or not.
- Any Noise
This is the last stage and this stage refers to any sort of disturbance or obstruction which might have taken place throughout the process of communication. For effective communication to take place, it is important for an individual to ensure that no external noise exists in the surrounding environment.
The Importance of Communication
There are a number of reasons why communication is important. And some of those reasons are:
- It provides a strong basis for coordination amongst the members of the community or society
- It allows an individual to fluently work with other members or elements of the society
- It acts as a strong basis for the skill of decision making
- It increases the efficiency of an individual to act properly in a managerial position
- It helps in enhancing peace and corporation amongst all members of society or community
- It helps in boosting self-confidence and morale of individuals
There are many other benefits of communication beyond the ones which are mentioned here. Hence, it is important for an individual to develop strong communication skills.
The Barriers to Communication
There can be many barriers to effective communication. These barriers can prevent communication or allow for incorrect information to pass through different channels and mediums. Some of those barriers to effective communication are:
- Semantic Barriers
This barrier is concerned with all sorts of problems which can take place when the information is being encoded or decoded. These barriers can take place due to faulty words, different interpretations, or translations.
- Psychological Barriers
These are the psychological or emotional factors which can act as barriers within a conversation. These barriers are reflective of the mental state of both the sender and the receiver.
- Organizational Barriers
These barriers refer to the obstructions which can take place due to strict organizational structures. An example of this can be in highly centralized organizations, some members of the team do not get to interact with other members at all.
- Personal Barriers
These are the personal factors of both the sender and the receiver which might hinder the process of effective communication.
These are some of the most important barriers to effective communication.
Communication is simply the process through which information is passed from individual to another through some sort of choice channel and medium. For the proper transmission of the message, it is important that the quality of the message should be good. There are 8 stages of communication. And some of those stages are the official message, encoding, transmission through choice channel and medium, decoding and understanding after the transmission, the reception, and the respond and feedback after the reception. Communication also plays a very important role in the existence and the survival of the entire species.