Job description and job specification can play a significant role in managing the recruitment and selection process and the performance of the employees in an organization. The study tries to analyze the difference of job description and job specification and their contribution to people management in the steel companies of the United Kingdom. People often think that job description and job specification are same but there are significant differences between the concepts of job descriptions and job specifications. Job description refers to the details of the responsibilities that are associated with a specific job position (Bishop, 2022). Job description provides information regarding the tasks that need to be performed by the job holder. On the other hand, job specification refers to the descriptions of the skills and competencies that are required for performing the responsibilities associated with the particular job position (ONGWESA, 2018). Job description is usually developed for making the new employees or the job applicants aware about the responsibilities that they need to perform after being hired in a particular position.
On the other hand, the main purpose of job specification is to make the job applicants aware about the skills and the qualifications that they need to have for being recruited in the particular position (Ramhit, 2019). From this perspective, it can be said that the purpose and the contents of job description are totally different from the contents and purpose of job specification. For this reason, the concepts of job description and job specification are different enough from each other. However, the online posts and the newspaper advertisements that are published by companies for attracting applicants for vacant posts are often considered a combination of job description and job specification because the job posts usually content the details of the roles and responsibilities associated with the vacant post along with the eligibility criteria for being hired in that position (Ali and Iftikhar, 2021). For this reason, the concept of job description is often mistaken with the concept of job specification.
However, in this context, it cannot be denied that both job description and job specifications play an important role in making an employee or a job applicant aware about the features of the job and therefore, it becomes easier for the person to identify own responsibilities and the person can also analyze own eligibility for a particular job. For this reason, appropriate job description and job specification can help attract appropriate job applicants for the vacant job positions and therefore, it also becomes easier for the organizations to recruit eligible employees for filling out their vacant positions (Pató, 2017). The steel companies of the United Kingdom also face issues in recruiting skilled employees for their vacant positions. However, if the steel companies develop appropriate job specifications and job descriptions, it might become easier for the organizations to hire highly skilled employees in their vacant positions. In this process, it also can be easier for the organizations to achieve operational excellence.
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